The number of records is: -1
GHSSCA - Entering Meets

 

Home
GHSSCA Membership
Latest News
Meeting Notes
State Meet Info
State Meet Volunteers
Proof of Performance

New Coaches
Coaches List
Meets Info/Results
Entering Meets Proc.
Coaching Mentors
Diving
FaceBook

History / Awards
State Meet History
Swimmers of the Year
Coaches of the Year
All-State Team
All-American
State Meet Results

Links / Forms
GHSA
College Scholarships
NISCA
Old GHSSCA Site

Instructions for Team Manager II Lite

Instructions for entries using Hy-Tek Team Manager II Lite

Loading the TM II Lite CD Onto Your Computer

Insert the CD into the CD drive. Most computers will prompt you through the installation process automatically. If this does not happen then click on Start after inserting the CD and choose Run, then enter D:\SETUP Replace ďDĒ if your CD Rom Drive letter is different.

WITHOUT DISK - USE THESE INSTRUCTIONS

Go to www.hy-tekltd.com and select Download Center.  Select Download Swimming Demos or TMII Lite.  Select Team Manager II Lite for Windows.  Select Save to save the file to your computer.  Save the file to the hard drive since it will not fit on a floppy disk.  Once you have saved the file find that file on your computer and double click the file Swim_TEAM_MANGER_II_Lite.exe.  Follow the steps from there to install the program on your computer.

To Add a Team

Click on Teams from the TM-II Main Menu Bar and then click on Add from the Team Browser or click on the Add New Team icon. Complete Team Names/Registration. Your teamís Code is the 4 character abbreviation you will use for your team. Also complete Mailing and Telephone Information sections. Team Registration is USS and Team Type is HS. If you have specified USS or SSA for Registration Type in the System Preferences Set-up, TM II will request that you specify an LSC code for your Team, yours is GA. Once you are done click OK to save changes. Close the window when you are done.

Edit a Team

To edit a team's or club's information, click Team from the TM II Main Menu Bar and highlight the team in the Team Browser you wish to edit. Then either double click on the team's name, or click Edit or click on the Edit icon on the Team Browser. Then make the changes as you wish then click on the OK button to save those changes in your TM II Database.

To Add a New Athlete

Click on Athletes from the Main Menu Bar and then click on Add from the Athlete Browser or click on the Add New Athlete icon.

Complete the Athlete Information Section with the swimmerís first and last name, school year and sex. A birth date is NOT required. Select the Member of Team 1 section as your team and that is all the information you will need to complete for that swimmer. Primary Mailing and Contact Information is NOT needed, unless you want to include that info for your own records.

Once you are done with that swimmer click on the OK button to save the information that you have entered about this athlete. Once you are done entering all of your swimmers close the Athlete Information window and move on to the next step.

You need to only enter the swimmers that will be swimming in the particular meet you are doing entries for, not your entire roster.

Editing an Athlete

To edit an athlete's information, click on Athlete from the TM II Main Menu Bar and highlight the athlete in the Athlete Browser you wish to edit. Then either double click on the athlete's name or click on Edit or the Edit icon. Then make the changes as you wish and click on the OK button to save those changes in your TM II Database.

Importing Events and Meet Information

Instead of manually setting up a meet and the events for that meet, you can easily import that information from Hy-Tek's MEET MANAGER software. This file will be sent to you either via e mail or on a diskette. The file includes the meet name, course, etc. as well as information about each event in that meet including meet entry qualification times where applicable.

To import the meet you want to do entries for, from the TEAM MANAGER II Main Menu Bar, click on File then Import then Meet Events. TM II will first ask you to select the Drive, Directory, and File Name of the file you wish to Import. If the meet results file is on a diskette, put the diskette into your Drive A and select A from the Windows Open dialog box. TM II will select all the files with the following file extensions - HYV and ZIP. Pick the one you wish to import and click on OK.

After this file is imported, click on Meet and you will see that the new meet has been added along with all of the events for that meet.

Making Your Entries

After you have loaded the meet information for the meet or meets you will be entering click on Meets from the TM II Main Menu Bar and click on the meet you want to do entries for. Click on Entries and select Entries by Name.

This method of declaring entries lists each event that has been set up for the meet with the corresponding eligible athletes or relays for each event selected. First enter the Team for which these entries apply by clicking on the box next to Entries for Team and select your team. From there you can use the Filter By section to look at particular swimmers or you can have them all listed and simply scroll down entering swimmers in their events one at a time. To enter a swimmer highlight the swimmer you want to enter with one mouse click and type their time in the Custom Time column.

When you are done with your individual entries close the window to return to the Meets Menu

Relay Events

After you have loaded the meet information for the meet or meets you will be entering click on Meets from the TM II Main Menu Bar and click on the meet you want to do entries for. Click on Entries and select Entries by Event. Select your team and then select the Relay Event you want to have entries for and click on it. To enter a relay click on New Relay and enter the seed time for your relay in the Custom Column.

Pick a Relay event and TM II will list all of the swimmers that are eligible to swim in that relay event. To place particular swimmers on that relay simply drag those swimmers into the Swimmers column.

When you are done with your individual entries close the window to return to the Meets Menu

Printing Your Entries

To get a printout of your entries click on Reports from the TM-II Main Menu Bar and select Performance and select Meet Entries. From there highlight the meet you want to print entries for and select your Team sort by Name and select Event Filter Individual and Relays and then click Create Report. You will need to print this report to submit with your entries.

Exporting Your Entries to a Disk or E-Mailing Your Entries

After the meet entries have been completed and you have printed copies for the Meet Manager and yourself you will then export the entries to be delivered with your printout and your entry fees.

From the TEAM MANAGER II Main Menu Bar, click on File then Export then Meet Entries. If you plan on mailing or delivering these entries in person to the meet host, specify Drive A as your Export Drive. If you want to e-mail them, specify any directory on your hard drive as the Export Drive/Directory. Now select the meet for which you want to export entries.

Check What You Have Exported

After you have built your meet entry export file, click on Reports and then Export/Import File Report and follow the menu prompts to review EXACTLY what information you exported to the file. This is a great way to check and verify the meet entries you are sending to the meet host. This report should match the standard Meet Entry Report that you have built, but it's a good idea to check it. Hy-Tek suggests that you include this report with your diskette if you are mailing your entries to the meet host.

E-mail Entries

If you would like to e-mail these entries to the meet host, just use your standard e-mail software and attach the entry file. When the meet host receives that file, they will import your teamís entries.

Once your entries are done Please send the following for each meet:

  • A printout of your entries (keep a copy for yourself).
  • The export file containing your entries, either via e-mail, hand delivery, or regular mail.
  • Send check for your teamís entry fees if appropriate.
NFHS Network